What is a Commissioner of Oaths?
A Commissioner of Oaths is a person who is authorized by the Province of Ontario to take an oath when you sign an affidavit or statutory declaration. They are given this authority by the Ministry of the Attorney General. The Commissioner is not responsible for the content of the affidavit.
A Commissioner of Oaths is not a Notary Public. If you require a document to be "notarized" as opposed to "commissioned", the person who administers the oath or affidavit is a Notary Public. This is generally a lawyer and not a Commissioner of Oaths. The Township does not have a Notary Public.
What is the process?
Please contact the Clerks Department by calling 613-659-2415 ext. 231 or by emailing clerk@townshipleeds.on.ca between 9:00 a.m. and 4:30 p.m., Monday to Friday, to book an appointment for signing your documents.
You must present one original piece of photo identification in the form of government-issued photo identification. (i.e. a valid driver’s license, a valid passport or a BYID age-of-majority card)
All documents to be commissioned must be signed in the presence of the Commissioner of Oaths.
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What can a Commissioner of Oaths sign?
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The following list is forms that a Commissioner of Oaths can sign:
- Adult Name Change documents
- Affidavit for Lost/Stolen or Damaged Passport
- Affidavit from the Ontario Rental Housing Tribunal
- Affidavit of a Lost Cheque
- Affidavit of Proof of Loss of Motor Vehicle/Boat (from an Insurance Company)
- Affidavit of Proof of Residency
- Affidavit of Unregistered Vehicle (boats, motorcycles, snowmobiles, trailers, etc.)
- Canadian Citizenship forms
- Delayed Statement of Live Birth
- Domestic and Foreign Pension document (*Proof of Life)
- Immunization exemptions
- Statutory Declaration for Motor Vehicle Deals Compensation Fund
- Statutory Declaration for OSAP – Statement of Common Law Status/Supporting Children
- Statutory Declaration of Apprenticeship Hours
- Statutory Declaration of Lost Identification (must include police report number)
- Statutory Declaration of Theft of a GST or Federal Cheque
- Statutory of a Lost/Stolen/Counterfeit Bank Card
- Sworn Statement for the Transfer of a Used Motor Vehicle in the Province of Ontario
- Township of Leeds and the Thousand Islands generated documents
- Travel Affidavit
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What can a Commissioner of Oaths not sign?
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The following list is forms that a Commissioner of Oaths cannot sign:
- Age of Majority or BYID Card Application
- Certified True Copies
- Court, Legal or Civil issue related documents
- Custody documents
- Declaration for Replacement of Shares
- Declaration of a Translator
- Declaration or Claimant and Indemnity
- Divorce, Separation, Marriage or Cohabitation documents
- Documents related to debt
- Documents requiring the signature of a Notary Public from Countries outside of Canada (E.g., Underused Housing Tax (UHT) Form, etc.)
- Power of Attorney
- Real Estate related documents
- Statement of Arrears
- Statutory Declaration of Progress Payment Distribution – Holdback Security Deposits
- Tender documents
- Wills, “Living Wills”, Codicils to Wills or Estate Settlement document
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Is there a fee?
A $20.00 fee is charged at the time of signing for non-Township business. Changes to our General Rates and Fees By-law can be found on our website here.
